How To - Managing Rooms


Managing Rooms Explained

The Manage Rooms tab in the Tables admin 2 allows you to create and configure the different dining areas or "rooms" within your establishment.

Key features of the Manage Rooms tab include:

  • Creating room names to represent the various dining spaces, such as "Main Dining Room", "Patio", "Private Dining Room", etc.

  • Uploading floor plan images or diagrams to visually represent the layout and setup of each room

  • Editing room details like the name, image, or deleting the room entirely as needed

  • Associating the defined rooms with the table assignments and reservations made by hosts

This allows you to accurately map out their physical dining spaces within the software, so hosts can properly assign reservations to the appropriate room when booking customers. The visual floor plans also help hosts and managers visualise table availability and seating arrangements for each distinct dining area.


Adding a New Room

To add a new room:

  1. Go to the Site Setup section and select the Manage Rooms tab.
  2. Click the Create button to add a new room.
  3. Enter a name for the new room (e.g. "Main Dining Room", "Patio", "Private Dining").
  4. Optionally, you can click the Upload Image button to select and upload a floor plan or diagram of the room layout.
  5. Once the room is created, you can edit the name or upload a new image if needed.
  6. Repeat these steps to add additional rooms as required to represent all the dining areas in your establishment.


Assigning a background image to a room

To upload a new image to represent a room:

  1. From the Site Setup menu, choose Manage Rooms.

  2. Select Upload Imagealongside the required room.

  3. The upload screen is displayed.



  4. Select Choose File and navigate to the file you want to upload.
  5. Select Submit.
  6. Tables uploads the file, and you will see a preview
  7. Select Yes to accept the image or No to select a different image.
  8. A message will be displayed indicating whether or not the upload was successful.


    9. If using Zonal POS, it may be useful to upload a picture of the table plan from the point of sale